The recency of documentation is critical to the establishment of the test taker's current functional limitations. Most testing agencies, including ETS, have guidelines regarding the duration for which documentation is deemed acceptable. As a general rule, learning disabilities (LD), ADHD or autism spectrum disorder (ASD) documentation needs to be written within the past five years.
Objective evidence regarding psychiatric disabilities, traumatic brain injury (TBI) and other disabilities that are more changeable or modifiable with medication or other treatments should be updated every 12 months. If a test taker has sustained a head injury or has had brain surgery in the past 12 months, recovery may be still taking place, and documentation needs to be updated more frequently. However, if a head injury or brain surgery took place more than 2 or 3 years ago, then the 5-year rule may apply for substantiating evidence of a functional impairment. If the disability is a permanent health or sensory impairment (e.g., blindness or cerebral palsy), documentation does not have to be as recent, but the rationale for the accommodations requested should be provided by a qualified professional.
For test takers with LD and/or dual diagnoses of LD/ADHD, a complete and comprehensive reevaluation is no longer necessary for basic accommodations (i.e., time-and-one-half and rest breaks). Instead, a documentation update may be sufficient if all three of the following conditions are met:
- The test taker has a longstanding learning disability or LD/ADHD.
- The original diagnostic evaluation was performed using adult measures in both the ability and achievement domains (e.g., WAIS-IV, Woodcock-Johnson III, or WIAT-III) in accordance with ETS documentation criteria.
- The test taker has received accommodations through the Disability Services office on campus or on the job through their employer's HR office.
Individuals with a longstanding learning disability or dual diagnoses of LD/ADHD who are requesting more extensive accommodations (e.g., double time, reader, scribe, separate room, calculator, etc.) are required to send their documentation along with an update (if documentation is more than five years old). The update should demonstrate the ongoing impact of the disability on academic performance. Since intellectual functioning is typically stable in adulthood, another WAIS-IV is not required if one was conducted in the testing covered by the initial report. For these individuals, a comprehensive update should include:
- a historical review of earlier testing, and
- recent achievement and/or cognitive measures which demonstrate the ongoing impact of the disability on academic performance.
This change in policy reflects ETS's concerns about the increasing cost of neuropsychological or psychoeducational testing that many young adults with disabilities may have to bear.